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TITLE: Human Resource and Administration Manager
ORG. TYPE: International
SALARY: $75K- $90K
This is an exciting opportunity for an ambitious human resources professional with great employee relations, organizational development, policy and procedure design and implementation and HRIS administration skills. The current global pandemic has resulted in this International Nonprofit to become a dispersed organization with staff in multiple locations around the world. While this has resulted in more flexibility in hiring, it also requires greater attention to staff management, morale and the culture of the organization. The ideal candidate will be critical in helping the organization reap the benefits of global recruiting, while also ensuring that the right systems exist to onboard and manage disbursed staff.
Reporting to the Global Director of Finance and Administration, the Human Resource and Administration Manager (HRAM) will support the global business human resources and administrative functions that are the backbone of the organization’s work. Core functions include corporate administrative management, human resources (HR), and information technology (IT).
Ensures employment environment compliant with employed staff’s federal, state and local jurisdictions
Ensures smooth human resource operations through maintenance of EN’s HRIS system, including employees’ files and record keeping; conducts onboarding and offboarding for all staff within HRIS; conducts exit interviews and compiles reporting on areas of further development or improvements for staff experience; provides support in the sensitive cases and delicate circumstances
Prepares semi-monthly payroll and submits through EN’s payroll and finance systems
Administers 401K plan and prepares associated federal filings
Engages employee benefits brokers for employee annual benefits enrollment and renewal, while ensuring the most optimal costing and benefits for EN’s staff have been chosen and processes monthly benefits invoicing through organization’s financial system
Maintains organization’s hiring portal and actively supports hiring managers with their recruitment needs through posting, screening and interviewing potential candidates; collaborates with the managers on developing job descriptions and work plans; advises and supports hiring managers on best practices in recruitment while ensuring process meets diversity and inclusion priorities and regulatory compliance.
Whenever necessary, assists various departments with their contract drafting and long-term consultancy agreement needs
Works with the Director of Finance and Administration to maintain organization’s Employee Handbook, employee policies and procedures up to date and in agreement with international non-profit organization’s best practices and ensures duty of care protocols are followed in prevention, planning, and communication of HR related matters, staff retention, diversity and inclusion, and professional development.
Information Management and Technology
Works with the Director of Finance and Administration on global IT strategy and services, including ensuring appropriate oversight of IT consultants.
Develops global protocols and standards for hardware, software and general communication platforms.
On-boards new staff on the orgainization’s IT platforms and ensures staff’s access to proper folders
Works with the Director of Finance and Administration on other administrative matters for all entities as assigned, such as risk management, legal affairs, and facilities management.
Education level – BA in Human Resource Management or related field required, MA Preferred
SHRM-CP or SHRM-SCP or PHR SPHR certification preferred
At least 6 years of successful experience in human resources and administration roles, preferably in an international organization;
Ability to continuously engage and provide support to dispersed staff; experience in conducting or sourcing various best practice HR trainings
Strong familiarity with HR information and technology systems and experience in implementing them; ability to effectively adjust business policies and procedures and pivot organizational culture to maximize the outcome of technology investments in terms of efficiency, analysis, reporting, and controls is preferred.
Advanced interpersonal skills, negotiation and conflict resolution skills; ability to work effectively and respectfully in a fast-paced environment with diverse co-workers in a relatively small organization and with colleagues internationally
Hands-on experience designing company policies like anti-discrimination and equal employer opportunity as well policies embodying diversity and inclusion
Experience working with diverse communities, ideally internationally, across race, class, ethnic, political and geographic boundaries;
Creative thinker with insight into current HR climate and ability to quickly respond and redesign policies and procedures for the rapidly changing work environment