Chief Financial Officer, Youth Development Programs
New York NY Salary $90k -$110k
The Chief Financial Officer will be a member of the four-person leadership team and a key organizational culture carrier. They are responsible for setting organization wide goals, priorities and policies that are in alignment with the organization’ s mission. This individual will actively build and improve current systems and processes to increase efficiency and promote a culture of strategic and data-driven decision-making. The Chief Financial Officer will oversee the management and strategic advancement of the operational infrastructure of the organization. They will provide leadership and direction to assure accurate, effective and efficient functioning of the organization’s financial and administrative operations including finance and accounting, budget development, financial planning and reporting, contract management, audit, tax, information technology, facilities and talent strategy. The Chief Financial Officer will provide direct supervision to one/two full-time Finance Associates, a full-time Director of Talent Strategy and a part-time IT Consultant.
Reports To: Executive Director
Budgeting, Tracking and Monitoring
Lead organization’s annual budgeting process, including working with program staff, senior leadership team and the Board’s Audit & Finance Committee;
Develop budget tracking and monitoring reports throughout the year to share with colleagues and Board members;
Set up periodic reviews of program budgets with staff and jointly decide on necessary modifications of allocations and/or adjustments of program design and delivery;
Liaise with program staff with budget management, including answering questions regarding budget variances, payment status, unspent funds, etc.;
Prepare budgets for grant proposals and spending reports for funders.
Develop grant contract budgets and monitor monthly expenses against budgeted amounts
Review invoices before submission to government agencies for contractual services provided;
Track restricted grants, including allocation of expenses, monthly release of restricted funds, and recording revenue;
Ensure contractual compliance with fiscal and programmatic reporting requirements.
Supervise and participate when necessary in the organization’s accounting functions, including payroll administration, accounts payable and receivable, banking, cash management, and monthly review and closing of books;
Maintain accounting records and internal controls in accordance with GAAP;
Develop and implement internal controls and fiscal policies and procedures to ensure the accuracy and reliability of financial information.
Work closely with independent auditors on completion of the annual agency-wide financial statement audit and preparation of the annual Form 990, prepare supporting schedules and perform general ledger account analysis as needed;
Serve as main point of contact for independent auditors;
Coordinate all aspects of audits from government agencies or other external entities.
Prepare, review and negotiate external contracts along with key colleagues;
Oversee space leasing and facilities maintenance;
Maintain relationships with vendors;
Manage organization’s insurance policies;
Work with IT Consultant to continually assess technology needs, as well as maintain an organization-wide inventory of equipment.
Oversee the development of recruitment and retention strategies;
Manage personnel matters in collaboration with Director of Talent Strategy and program team;
Review employee benefit offerings on a continuous basis to ensure competitive packages to comparably-sized nonprofits;
Advance development of organizational culture using talent management/ HR best practices, trends and research with emphasis on diversity, equity, and inclusivity initiatives.
Bachelor’s degree in Business Administration, Finance, Accounting or related field, MBA, MPA or CPA preferred;
10+ years of experience in a related field;
Supervisory and senior management experience highly preferred;
Comprehensive knowledge of all accounting functions and issues;
Technical competence in the preparation of financial statements and budgets;
Experience in government grant/contract accounts management;
Outstanding analytical abilities, advanced Excel skills and knowledge of accounting and financial systems;
Experience with Intacct a plus;
Desire to work collaboratively with colleagues in a strategic role;
Outstanding interpersonal skills and thrives in a team-oriented environment;
Proactive attitude and desire to improve current systems and processes;
Ability to multitask and to work under tight deadlines;
Strong organizational skills and attention to detail;
Good judgment, strong ethical values, reliable and trustworthy;
Critical thinker, creative, open-minded and flexible;
Please indicate “Chief Financial Officer” in the subject line.
The Philanthropic Staffing Group