About the Organization
Our client is a private, family-led foundation established in the 1990s that takes a targeted yet creative approach to philanthropy, aiming to have a positive social and environmental impact and to create a legacy that reflects its values. At present, the Foundation is predominantly focused on grantmaking in medical sciences, environment and climate, and public education improvement.
The Opportunity
The Executive Assistant will play a key role in ensuring the smooth operation of the schedule, correspondence, and cross-functional priorities across both the Executive Director and Education Program Director functions, held by a single individual. The ideal candidate is equally comfortable managing detailed logistics and drafting polished, professional correspondence, and anticipating and completing administrative tasks — an ideal opportunity for someone seeking exposure to the social impact sector, especially philanthropy and K-12 public education.
Key Responsibilities
- Manage a complex and frequently shifting calendar across the Executive Director and Education Program Director functions, proactively resolving conflicts and prioritizing time in line with strategic priorities
- Coordinate travel arrangements and itineraries across multiple time zones
- Draft, edit, and proofread correspondence, memoranda, and other written materials, exercising sound judgment regarding tone and content
- Prepare briefing materials, meeting agendas, and follow-up action items for internal meetings, grantee convenings, and Board engagements
- Serve as a liaison between the Executive Director and Board members, grantees, co-funders, and other external stakeholders
- Organize and maintain confidential files and documentation related to the Education Portfolio, using standard cloud-based file and grants management systems
Required Qualifications
- A minimum of five years of experience as an Executive Assistant or in a comparable administrative role, ideally supporting a senior executive in a nonprofit, philanthropic, or professional services setting
- Excellent written and verbal communication skills, marked by precision, clarity, and meticulous attention to detail
- Demonstrated ability to exercise discretion and maintain confidentiality regarding sensitive personnel, grantee, and Board matters
- Strong organizational skills and the ability to manage multiple competing priorities under tight deadlines
- Proficiency in Microsoft apps; familiarity with grants management systems and databases is a plus
Preferred Qualifications
- Bachelor's degree preferred
- Comfort with AI tools to increase efficiency and work output while maintaining content integrity and thoroughness
- Generosity of spirit and a sense of humor!